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Form 16 Request Letter to HR (Form 16 के लिए आवेदन)

If you haven't received your Form 16 for filing your return, or you need it from a former employer, send HR this letter or email. State the financial year clearly.

Income tax return भरने के लिए Form 16 नहीं मिला, या पुरानी कंपनी से लेना है, तो HR को यह letter / email भेजें। वित्त वर्ष और अपना PAN से जुड़ा कर्मचारी विवरण साफ़ लिखें।

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To, The HR Manager, ABC Private Limited, Pune Date: 10/11/2026 Subject: Request for Form 16 for financial year 2025-26 Dear Sir/Madam, I work (or worked) as Accounts Assistant in the Accounts department, employee ID EMP-0457. I have not yet received my Form 16 (certificate of tax deducted on salary) for financial year 2025-26. I request you to send my Form 16 to my email ram.kumar@example.com so that I can file my income tax return. Thank you. Yours faithfully, (Signature) Name: Ram Kumar Employee ID: EMP-0457 Email: ram.kumar@example.com Place: Indore

Questions people ask

Is Form 16 called something else now?
Under the Income-tax Act, 2025 the salary TDS certificate is Form 130 (earlier Form 16). Ask HR for whichever applies to your year; the letter's request is the same.
I left the company. Can I still ask?
Yes. Send it to your former employer's HR from the email address they have on record, and give your employee ID and dates of service.
Should I send it by email or on paper?
Either works. Email keeps a dated record by itself, so send it from your own address and keep the sent mail. If you hand in a printed copy, ask HR to sign a photocopy as received.

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This is a sample request letter, not legal advice. If your bank or company has its own form, fill that too.